[{"id":"2","title":"Employees","contentTitle":"Employees","content":"<p>The <strong>employees<\/strong> are used to define the <em>availability system<\/em> of your company. An <strong>employee<\/strong> can be represented as a <span style=\"text-decoration: underline;\">person<\/span>, a <span style=\"text-decoration: underline;\">room<\/span>, an <span style=\"text-decoration: underline;\">object<\/span> or anything else.<\/p>\r\n<p>If you need to copy and paste an <strong>employee<\/strong>, you have to check the checkbox near its ID and hit the <strong>Clone<\/strong> button placed on the toolbar. In this way an exact copy of the selected <strong>employee<\/strong> will be created (details, working days, services assignments). This feature can be used to clone multiple employees at once.<\/p>\r\n<p>The\u00a0<strong>employees<\/strong>\u00a0can be translated in different languages only from the employee edit page, by clicking the flags on the top right side.<\/p>\r\n<p><em><span style=\"text-decoration: underline;\">In order to receive online reservations it is mandatory to create at least one employee.<\/span><\/em><\/p><ul class=\"fields-list\">\r\n<li><span class=\"field-param\">First Name<\/span> - the first name of the employee.<\/li>\r\n<li><span class=\"field-param\">Last Name<\/span> - the last name of the employee.<\/li>\r\n<li><span class=\"field-param\">Nominative<\/span> - the nominative of the employee (i.e. Lastname, Firstname).<br \/>This value can be translated in multiple languages.<\/li>\r\n<li><span class=\"field-param\">Alias<\/span>\u00a0- the alias used for SEF URL.<\/li>\r\n<li><span class=\"field-param\">E-Mail<\/span> - the e-mail of the employee will be used to receive appointments notifications and questions from the customers (see <em>Quick Contact<\/em>). The e-mail address will never be visible from the front-end.<\/li>\r\n<li><span class=\"field-param\">Phone<\/span>\u00a0- the phone number of the employee could be used to receive SMS notifications.<\/li>\r\n<li><span class=\"field-param\">User ID<\/span> - the existing WordPress\u00a0User to allow the employee to access into the Employees Area in the front-end.<\/li>\r\n<li><span class=\"field-param\">Group<\/span> - the group to which the employee belongs.<\/li>\r\n<li><span class=\"field-param\">Notify Bookings<\/span>\u00a0- enable this value if you want to send an e-mail to the specified address every time a customer makes a booking with this employee.<\/li>\r\n<li><span class=\"field-param\">Show Phone<\/span>\u00a0- enable this value if you want to show the phone number of the employee in the Employees List \/ Employee Details view.<\/li>\r\n<li><span class=\"field-param\">Quick Contact<\/span> - enable this value if you want to allow the customers to send e-mail messages to the employee from the front-end.<\/li>\r\n<li><span class=\"field-param\">Listable<\/span> - turn on this option to make this employee visible from the front-end. Turn off this parameter in case the customers cannot access the details of this employee.<\/li>\r\n<li><span class=\"field-param\">Active To<\/span> - select how long this employee will remain visible (only if the employee is <strong>listable<\/strong>). This value should be changed only when VikAppointments is configured as a portal of employees.<br \/>The status can assume 3 different values:<br \/>- <span style=\"text-decoration: underline;\"><em>Pending<\/em><\/span>, the employee won't be listed;<br \/>- <span style=\"text-decoration: underline;\"><em>Date<\/em><\/span>, the employee will be listed up to the selected date;<br \/>- <span style=\"text-decoration: underline;\"><em>Lifetime<\/em><\/span>, the employee will be listed without expiration.<br \/>The employees can renew the status of the account by purchasing a new subscription from the Employees Area. This field can be selected only if there is at least a published subscription.<\/li>\r\n<li><span class=\"field-param\">Timezone<\/span> - specify a value only if your employees come from different areas of the world. The dates and the times of the employee will be adapted to the specified timezone.<\/li>\r\n<li><span class=\"field-param\">Sync Key<\/span>\u00a0- the sync key is a unique key needed to protect the URL used to synchronize the ICS calendars of this employee.<\/li>\r\n<li><span class=\"field-param\">Sync URL<\/span>\u00a0- Create a new subscription from your preferred calendar (Apple iCal or Google Calendar) using this URL to synchronize the appointments of this employee with all your devices.\u00a0The URL won't be visible while creating a new employee.<\/li>\r\n<li><span class=\"field-param\">Choose Image<\/span> - you can choose an image for the employee to be displayed in the site. If you haven't uploaded yet an image, you can use the <strong>Upload Image<\/strong> field to upload a new picture without leaving the page.<\/li>\r\n<li><span class=\"field-param\">Description<\/span> - the extended html description displayed in the Employees List page and in the Employee Details page.<br \/>The description of the employee\u00a0can be translated in multiple languages. It is possible to use the READ MORE separator to create also a short description.<\/li>\r\n<\/ul>"},{"id":"857","title":"Custom Fields","contentTitle":"Custom Fields","content":"<p>This section is visible only if there is at least a custom field for the employees.<\/p>\r\n<p>These fields can be used by the owner to collect additional information about the employees (for example it is possible to upload an ID card) or to enhance the <strong>Employees Filter<\/strong> module by specifying additional fields. The fields can be specified only from the configuration of the module, which supports only Text and Select fields.<\/p>\r\n<p>The employees can fill their own fields directly from the <strong>Profile<\/strong> page within the Employees Area.<\/p>"},{"id":"6","title":"Working Days","contentTitle":"Working Days","content":"<p>This section represents the complete table of the <strong>working days<\/strong> of the <em>employees<\/em>.<br \/><span style=\"text-decoration: underline;\"><em>The employees must have at least one working day to be able to receive online reservations.<\/em><\/span><\/p>\r\n<p><span>By\u00a0clicking\u00a0an empty cell, the system will create a working day that starts at the selected time. Now, it is possible to hover the mouse to define the ending time of that working day. Once the length of the working day has been defined, it is possible to click on the cell to stop editing. This kind of creation doesn't let you to choose the minutes (e.g. 8:30).<\/span><\/p>\r\n<p><\/p>\r\n<p>Even if the working day are assigned to a specific date, the green color means that they are repeated with weekly recurrence (e.g. every Monday).<br \/>If you don't specify any working shift for a certain day of the week, it will be considered as closed.<\/p>\r\n<p>By clicking an existing working day, the <strong>Edit<\/strong> fieldset on the right side will be displayed.<br \/>From this box it is possible to change the details of the selected working day.<\/p>\r\n<ul class=\"fields-list\">\r\n<li><span class=\"field-param\">Day<\/span>\u00a0- the day of the working shift. This value can be the selected day of the week or the selected day of the year.<\/li>\r\n<li><span class=\"field-param\">From<\/span>\u00a0- the starting time (hours and minutes) of the working shit.<\/li>\r\n<li><span class=\"field-param\">To<\/span>\u00a0- the ending time (hours and minutes) of the working shift.<\/li>\r\n<li><span class=\"field-param\">Closed<\/span>\u00a0- turn on this option if the whole day doesn't accept online reservations.<\/li>\r\n<\/ul>\r\n<p><\/p>\r\n<p>In case you are editing an existing working day, the <strong>Save as Copy<\/strong> button will be available. This button is useful in case you need to create a <strong>custom<\/strong> working shift (with no weekly recurrence) starting from an existing record. For example, an employee works every Monday from 10:00 to 17:00. But, on a specific day (for example 17th December) it closes at 15:00. In this case, you need to follow the steps below:<\/p>\r\n<ol>\r\n<li>pick the specified date from the calendar (17th December)<\/li>\r\n<li>click the working shift for that date<\/li>\r\n<li>change the day option to 2018-12-17<\/li>\r\n<li>change the ending time to 15:00<\/li>\r\n<li>hit the Save as Copy button<\/li>\r\n<\/ol>\r\n<p>In this way, we have preserved the original working shift, which will be still available on every Monday, except for the day we have created.<\/p>"}]